The University of Georgia
College of Agricultural and Environmental Sciences
Office of Information Technology
UGA Computer Equipment, Software or Services (CESS) Request Procedures

Revised April 18, 2003

Information Technology (IT) procurement procedures at UGA can be seen at: http://www.uga.edu/ucns/edp/

• Previous CAES-specific CESS requirements have been discontinued. Please note purchasing levels at which CESS forms are required at: http://www.uga.edu/ucns/edp/ In particular, please note that purchases below $10,000 do not require a CESS form.

• Computers will continue to be purchased on State Contract except where unusual functional requirements indicate otherwise.  A memorandum of explanation must accompany purchase requests for computers not on state contract.

• For PAPER purchase requests that require a CESS form, use the form at: http://www.uga.edu/ucns/edp/paper_cess_template.html and route the request as you do now for computer purchases;

• For ELECTRONIC purchases using the IMS electronic purchasing system that require a CESS form, use the form included on the system.       INSTRUCTIONS:

1. After initiating the CReation of an electronic purchase order for an EDP requested item, specify "Y" (yes) to the prompt of "Addit. Forms/Approvals" (in the lower right of the screen).

2. At the next screen specify "EDP Equipment" and "On Microplan" as "Y" (yes) and then specify the "Microplan code" based upon your campus location: 602 for Tifton Campus, 603 for Griffin Campus, or 600 for all other locations.

Purchase requests for IT totaling over $100,000 for off-State Contract items, or over $250,000 on or off State Contract require Board of Regents approval. The process for these items can be found at: http://www.uga.edu/ucns/edp/

Paper UGA Purchase Request Routing

Location:

Route to:

Athens Campus

Chris Adcock, 2230 Chicopee Complex, Athens GA 30602

Griffin Campus

Bill Blum, 1109 Experiment St., Stuckey Bldg., Griffin GA 30223-1797

Tifton Campus

Steve Tucker, CPES Administration Bldg., P.O. Box 748, Tifton GA 31793

OFF Campus (all CAES personnel not on Athens Campus, Griffin Campus, or Tifton Campus)

Chris Adcock, 2230 Chicopee Complex., Athens GA 30602

Emergencies

Chris Adcock. Non-emergencies must be routed as indicated above.